School Roles in Supporting Online Students

School Registrar

The Registrar is a required role and acts as the main school contact. This person is identified in the IVS Partner Packet and given credentials that allow full access in the IVS information/registration system called MAESTRO. This person:

• suggests courses for students,
• approves or denies course requests and drop requests made by the student,
• directly enrolls students in courses,
• monitors student progress,
• manages student information, and
• adds Coaches when needed.

The Registrar also transfers student course completions to school transcripts based on suggested final grade and completion certification issued by IVS. The Registrar will be cc'd on many emails from IVS instructors to all students associated with the school.

Mentor

IVS requires at least one school Mentor, which is identified in the annual IVS Partner Packet. Each Mentor has his/her own credentials in the IVS information/registration system to access all studentsassociated with the school.  IVS would caution you not to assign too many Mentors to keep this role manageable and to maintain local FERPA compliance. If a school has multiple people monitoring student progress, consider using the Coach role identified below.

Like the Registrar, Mentors may recommend courses to students. However, the Mentor cannot approve course requests, drop students, or directly enroll students in courses in the system. This is the responsibility of the Registrar. Often the Mentor is a Guidance Counselor, Assistant Principal, Department Chair or some other overarching school role. The Mentor will be cc'd on many emails from IVS instructors to all students associated with the school.